Privacy Policy

Privacy policy

I am a sole trader operating as Caroline Barden Proofreader. I offer proofreading and copy-editing services to authors and businesses.

This policy describes how I protect and make use of the personal information that you give me.

This privacy policy was last updated on 24.05.2018

Information that I collect from clients:

  • Name
  • Contact postal address
  • Email address
  • Phone number in some cases
  • Project-related documents and files

I use your personal data for the following: ​

  • To keep in touch with you while I am working on your documents
  • For my accounting processes (invoices and bookkeeping)
  • For compliance with the UK tax authority (HMRC)

Where do I keep this information?

I keep your personal data and project documents on my password-protected computer, so that I can keep in touch with you while I work. I regularly back-up the files to an external password-protected hard-drive.

Email addresses are kept on my passworded email account.

I do not use Dropbox or iCloud storage.

How long do I keep the data for?

I keep your personal data i.e. name, address and invoice details, for 7 years as required by HMRC.

I will also keep your project files so that I can be consistent with style if I work with you again. I will, however, be happy to delete your files if you request this.

If I have your details in order to provide you with a quote but then you don’t become a paying client, your details and any project files will be deleted.

Sharing your data

I do not share your data with anyone, unless this has been specifically agreed in writing, except under my legal obligations to HMRC.

I do not subcontract work.

If you provide me with a testimonial I will include this on my website or social-media account. I will agree with you in advance what personal details I will include with this testimonial.


This website (and third-party services utilised by this website e.g. Google Analytics) may place anonymous cookies on your computer for purposes of gathering aggregate data about website behaviour. This information is used to improve the quality of the website and the service provided through it. You may remove the cookies at any time by clearing your browser.