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Things to look out for when you are proofreading your work: mistyped words that are not picked up by your spelling checker.

Things to look for when proofreading your text

Sometimes when you mistype a word the result is still a ‘real’ word and, although it is a ‘wrong’ word, it will not be highlighted by your spelling checker.

Your eye may skim over the text and not notice this has happened, so I have listed a few examples for you to particularly look out for:

  • not/now

‘After you have fed the hens remember now to let them out.’

‘After you have fed the hens remember not to let them out.’

Your hens are in danger of being eaten by the fox!

  • from/form

‘At the school disco the buffet will be served from seven.’

‘At the school disco the buffet will be served by form seven.’

If the word is wrong the reader may not realise that another word has been omitted.

  • public/pubic

This could cause a lot of embarrassment to the author and hilarity among the readers.

  • there/they’re/their

‘There taking photos, they’re friends from school.’

‘They’re taking photos of their friends from school.’

The sentences mean different things depending on the use of ‘they’re’ and ‘their’.

  • than/then

  • them/then

  • who’s/whose

  • that/than

  • two/to/too

 

Things to look out for when you are proofreading your work: words that are transposed in your text. Things to look for when proofreading your text

When you are reading a common phrase, or pair of words, you may not notice if the words are transposed.

‘It is going be to sunny tomorrow.’

‘Lucy is top the of class.’

‘The train stops in Southport because is it the last station on the line.’

Did you notice the words that were in the wrong order?

  • to be

  • of the

  • it is

When you are proofreading keep a look out for these for these short words, and other similar words, to check that they have not been transposed.

 

Using Microsoft Word ‘Track Changes’ and ‘Comments’.
Using Track Changes when you are proofreading

Microsoft Word offer useful instruction for the ‘Track Changes’ facility. Please click on the link:

support.office.com/en-gb/article/Track-changes-in-Word

If your documents have been proofread using ‘Track Changes’ you will need to allow time after the proofreading to look through the whole document and accept or reject each amendment. This allows you to have final say in how your document looks.

Your proofreader may have also left comments for you on the document using the Microsoft Word ‘Comments’ facility. Please click on the link for more details:

https://support.office.com/en-gb/article/Insert-or-delete-a-comment

When you have reviewed the comment, you will be able to delete it from the document.

An example of track changes in use:

An example of track changes in use

 

 

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